Changes to clarify and improve the reporting of student race/ethnicity could impact you in the coming months.
On April 30, 2020, the following fields will be removed from nine InfoAccess data views:
| Stdnt Ethnic Detail | Primary Ind Ethnic Group Code Ethnic Group Descr Short Ethnic Group Descr |
| Stdnt Multiterm | Diversity Diversity Descr Ethnic Group Ethnic Group Descr Minority Targeted Minority |
| Retention Student | Ethnic Group Diversity Targeted Minority Minority |
| Retention Awards Main | Diversity Targeted Minority |
| Stdnt Ugrd Applicant | Ethnic Group Ethnic Group Descr Short Targeted Minority |
| Ugrd Prospect | Ethnic Group Code Ethnic_Group_Descr10 Targeted Minority Ind |
| Stdnt Grad Applicants | Ethnic Ethnic Description Ethnic Detail Ethnic Detail Descr |
| Admissions Pharmacy | Ethnic Group Ethnic Group Descr Targeted Minority |
| Admissions Special Guest | Ethnic Group Ethnic Group Descr Targeted Minority |
The decision to remove the fields was made:
- to improve accuracy and consistency,
- to conform to federal guidelines for the reporting of race/ethnicity, and,
- to align with data governance management practices.
The eliminated fields no longer provide accurate information because they relied on data fields in SIS that are no longer consistently populated. These fields are also inconsistent with current Department of Education reporting guidelines for student race/ethnicity information.
Going forward, please use the following views to meet your needs:
| Stdnt Ethnic Reporting | One row per student/applicant showing the federal race/ethnic reporting category value. Also contains indicators flagging each race/ethnic group the person identified with. |
| Stdnt Ethnic Detail | Potentially multiple rows per student/applicant depending on how they identified. This data view also contains any race/ethnic subcategories the student identified. NOTE: use only Ethnic Code, Ethnic Descr Short, and Ethnic Descr. |
| Frozen Enrollment Demo | For a frozen snapshot of enrolled students showing the federal race/ethnic reporting category. NOTE: The race/ethnicity fields Diversity, Diversity Subgroup, Ethnic Group, and Ethnic Group Descr will remain on this view but no longer be populated; use only the Ethnic Reporting Category field. |
For additional information, please see read APIR’s information about the collection and reporting of student race/ethnicity.
If you have any questions or require any assistance, please feel free to contact the student domain data steward Phil Hull (Office of the Registrar), or email the InfoAccess Team.