- DATA VIEW NAME
- HOUS_CORRESPONDENCE
- OVERVIEW
- Any communication or contact that Housing has regarding a person’s Single Student Housing. This includes direct communication with the person and communication with a third party about a person.
- LOAD FREQUENCY
- The data is replaced every night.
- DATA CUSTODIAN
- University Housing
Contact: Brian Ward - AUTHORIZATION
- You must receive approval to access data from the data custodian. For information about how to get authorized for InfoAccess data views, connect to the InfoAccess Home Page
- SPECIAL
CONSIDERATIONS - There are no special considerations.
- QUESTIONS
- Contact: Division of Information Technology Help Desk
Phone: 264-HELP (4357) - LAST UPDATED
- 01/2004 – New view created.
02/2012 – Custodian Change c4j
01/2015 – Updated preferred name description s8w. - DATA FORMATS
- Primary Key Columns are identified with an asterisk(*)
- Alphanumeric Data
- VARCHAR2( N) (N) = maximum length. Field contains letters and/or numbers. Trailing blanks are eliminated.
Example: VARCHAR2 (5) could contain ‘ABC12’ or ‘ABC’ or ‘A’ - Numeric Data
- NUMBER (N) (N) = length. Field contains only numbers.
NUMBER (X,Y) = format for numbers with decimal positions.
X = total number of digits
Y = the number of digits after the decimal
Examples: NUMBER (6) represents 250012 NUMBER (6,2) represents 2500.12 - Date
- DATE – Date can be in various formats. Date functions available with your query tool can be used to format the date.
Examples: DATE (YYYYMMDD), DATE (YYDDD), DATE (DD-MM-YY)
| Column Name | Format | Description |
|---|---|---|
| * CORRESPONDENCE_ID | NUMBER(10) | Unique identifier for correspondence. |
| CAMPUS_ID | VARCHAR(10) | A person’s campus id. |
| PERSON_ID | NUMBER(10) | Unique identifier for a person in the Housing HR system.. |
| PERSON_NAME | VARCHAR(50) | Full preferred name in following format: last, first middle. |
| CORRESPONDENT_NAME | VARCHAR(52) | Last and first name of person(s) to which correspondence was sent received or contact made. |
| CONTACT_DATE | DATE | Date on which correspondence was sent, received or contact made. |
| INCOMING_OUTGOING_IND | VARCHAR(1) | Was the communication sent(outgoing) or received(incoming) by UW Housing? |
| CONTACT_MEDIA | VARCHAR(13) | Type of contact involved. (examples: Letter, Phone, Fax, etc.). |
| STAFF_CONTACT_PERSON | VARCHAR(20) | UW Housing staff member sending or receiving the communication or having contact with the person. |
| CONTACT_REASON | VARCHAR(50) | Purpose of the contact (example: collections, guarantor letter, application questions, etc.) |
| CORRESPONDENCE_NAME | VARCHAR(52) | |
| AGENT | VARCHAR(30) | Agent |
| FORM_LETTER | VARCHAR(50) | If a form letter was sent, this is description of the form letter. |
| ADDRESS_TYPE | VARCHAR(10) | Address type that was used. |
| ADDRESS_LINE_1 | VARCHAR(35) | The first line of the address for this correspondence record. |
| ADDRESS_LINE_2 | VARCHAR(35) | The second line of the address for this correspondence record. |
| ADDRESS_LINE_3 | VARCHAR(35) | The third line of the address for this correspondence record. |
| ADDRESS_LINE_4 | VARCHAR(35) | The fourth line of the address for this correspondence record. |
| CITY | VARCHAR(35) | The city portion of the address. |
| STATE | VARCHAR(2) | State code portion of the address. Blank for international addresses. |
| ZIP | VARCHAR(12) | Postal zip code portion of the address. Blank for international addresses. |
| COUNTRY | VARCHAR(35) | The country portion of address. International addresses only. |
| PHONE_TYPE | VARCHAR(10) | Phone type used for the student’s phone. |
| PHONE | VARCHAR(24) | Phone number of the person(s) to which correspondence was sent, received or communication was made. |
| EMAIL_ADDRESS | VARCHAR 100 | Email address of the person(s) to which contact was made. |
| FAX_TYPE | VARCHAR(10) | Fax type used for student’s fax number. |
| FAX | VARCHAR(24) | Fax number of the person to which contact was made. |
| EXTRACT_DATE_TIME | DATE | The date and time these data were extracted. Format : YYYYMMDD HH24:MI:SS |