- DATA VIEW NAME
- HOUS_WORKFLOW_COR
- OVERVIEW
- Contains check-out records for the Electronic Checkout System (ECS). ECS records are created for academic year cancellations and room changes and summer room changes and end of assignment check outs.
- LOAD FREQUENCY
- Daily
- DATA CUSTODIAN
- University Housing
Contact: Brian Ward - AUTHORIZATION
- You must receive approval to access data from the data custodian. For information about how to get authorized for InfoAccess data views, connect to the InfoAccess Home Page
- SPECIAL
CONSIDERATIONS - QUESTIONS
- Contact: Division of Information Technology Help Desk
Phone: 264-HELP (4357) - LAST UPDATED
- 3/2012 – New view created.
- DATA FORMATS
- Primary Key Columns are identified with an asterisk(*)
- Alphanumeric Data
- VARCHAR2( N) (N) = maximum length. Field contains letters and/or numbers. Trailing blanks are eliminated.
Example: VARCHAR2 (5) could contain ‘ABC12’ or ‘ABC’ or ‘A’ - Numeric Data
- NUMBER (N) (N) = length. Field contains only numbers.
NUMBER (X,Y) = format for numbers with decimal positions.
X = total number of digits
Y = the number of digits after the decimal
Examples: NUMBER (6) represents 250012 NUMBER (6,2) represents 2500.12 - Date
- DATE – Date can be in various formats. Date functions available with your query tool can be used to format the date.
Examples: DATE (YYYYMMDD), DATE (YYDDD), DATE (DD-MM-YY)
| Column Name | Format | Description |
|---|---|---|
| *WORKFLOW_ID | NUMBER(10) | Unique key assigned to a workflow record. |
| ASSIGNMENT_ID | NUMBER(10) | Identified for an assignment. This assignment id represents the assignment that this workflow is for. |
| ROOM_ID | NUMBER(10) | Identified for a room |
| PERSON_ID | NUMBER(10) | Identifier for a person in Housing’s Assignment Billing System (ABS) |
| CAMPUS_ID | VARCHAR2(30) | Campus ID on the Integrated Student Information System. |
| ACADEMIC_YEAR_DESCRIPTION | VARCHAR2(50) | Term/academic year description.Example: Academic Year 2002-2003 |
| PERSON_NAME | VARCHAR2(200) | Full name in following format: last, first middle |
| HALL_HOUSE_ROOM | VARCHAR2(200) | The hall and/or house and room number for the room. Example: Adams Noyes 301 |
| ROOM_HOUSE_HALL | VARCHAR2(50) | The room number, house and/or hall for the room. Example: 301 Noyes Adams |
| CHECKOUT_TYPE | VARCHAR2(200) | The reasons for the checkout. Values are Room Change, Room Swap, Cancellation , and End of Summer |
| CHECKOUT_DATE | DATE | Before the card swipe, this is the date/time the resident is expected to check out. After the swipe, it is update to the date/time of the swipe. |
| CHECKOUT_STATUS | VARCHAR2(50) | The current status of the checkout workflow record |
| WORKFLOW_CREATED_DATE | DATE | The date/time the workflow record was created |
| CARD_SWIPE_DATE | DATE | The date/time the front desk performed a card swipe |
| DESK_SIGNATURE_ROLE | VARCHAR2(50) | The name of the desk that is assigned to this checkout. |
| DESK_ASSIGNED_DATE | DATE | The date/time that the desk was assigned |
| DESK_APPROVAL_DATE | DATE | The date/time that the desk approved |
| FACILITIES_SIGNATURE_ROLE | VARCHAR2(50) | The name of building supervisor that is assigned to the checkout |
| FACILITIES_ASSIGNED_DATE | DATE | The date/time that the facilities was assigned |
| FACILITIES_APPROVAL_DATE | DATE | The date/time that the facilities approved |
| ROOM_READY_DATE | DATE | The date/time that the room is ready to be assigned |
| ACCOUNTING_ASSIGNED_DATE | DATE | The date/time that accounting was assigned (for Cancellations only) |
| ACCOUNTING_APPROVAL_DATE | DATE | The date/time that accounting approved (for Cancellations only) |
| NOTES | VARCHAR2(4000) | Optional notes to further explain specifics about this checkout |
| EXTRACT_DATE_TIME | DATE | The date and time these data were extracted. Format : YYYYMMDD HH24:MI:SS |