- DATA VIEW NAME
- HOUS_APPLICATION
- OVERVIEW
- The view contains details on the application steps and dates for University Housing’s contracting process for the residence halls and leasing process for university apartments.
- LOAD FREQUENCY
- Data is refreshed nightly.
- DATA CUSTODIAN
- University Housing
Contact: Brian Ward - AUTHORIZATION
- You must receive approval to access data from the data custodian. For information about how to get authorized for InfoAccess data views, connect to the InfoAccess Home Page
- SPECIAL CONSIDERATIONS
- Selection of a term and classification is critical since processes for both the residence halls and university apartments are contained in this view.
- QUESTIONS
- Contact: Division of Information Technology Help Desk
Phone: 264-HELP (4357) - LAST UPDATED
- 05/2020 – New view created
- DATA FORMATS
- Primary Key Columns are identified with an asterisk(*)
- Alphanumeric Data
- VARCHAR2(N) (N) = maximum length. Field contains letters and/or numbers. Trailing blanks are eliminated.
Example: VARCHAR2 (5) could contain ‘ABC12’ or ‘ABC’ or ‘A’ - Numeric Data
- NUMBER (N) (N) = length. Field contains only numbers.
NUMBER (X, Y) = format for numbers with decimal positions.
X = total number of digits Y = the number of digits after the decimal
Examples: NUMBER (6) represents 250012 NUMBER (6,2) represents 2500.12 - Date
- DATE – Date can be in various formats. Date functions available with your query tool can be used to format the date.
Examples: DATE (YYYYMMDD), DATE (YYDDD), DATE (DD-MM-YY)
| Column Name | Format | Description |
| *Entry_Application_ID | Number | Housing system identifier assigned to each unique application. |
| Entry_ID | Number | Housing system identifier assigned to each unique individual in the system. |
| Campus_ID | Varchar2(11) | ID number assigned to SIS to be used by student. |
| Emplid | Varchar2(11) | SIS personal identifier. The ID can never be changed throughout the individual’s relationship with the University. |
| First_Name | Varchar2(40) | Applicant’s or resident’s legal first name. |
| Last_Name | Varchar2(40) | Applicant’s or resident’s legal last name. |
| Preferred_Name | Varchar2(40) | Applicant’s or resident’s preferred first name. |
| Term_Description | Varchar2(40) | Housing system code defining application period. Term description is equivalent to term in housing system. Residence hall values: · Academic Year 20XX-XX · Spring 20XX · Summer 20XX · Winter Break 20XX-XX University apartment values: · Apartment Lease Year 20XX-XX · Apartment Transfer Transitional status for residents changing apartments. |
| Classification | Varchar2(50) | Staff defined classification for an applicant for a given term based on admission/enrollment or housing derived status. Values include: · Continuing · First Year · Other Undergrad · Special · Transfer · University Apartments |
| Application_Status | Varchar2(50) | The status of an application for a given term. Values include: · Access Academic Year Application Grants access to academic year application for residence halls. · Access Continuing Application Grants access to current residents to return to residence halls for a subsequent year. · Access Spring Application Grants access to spring application for residence halls · Access Summer Application Grants access to summer application for residence halls. · Access Waiting List Grants access to join waiting list for residence halls. · Binding Contract or lease has been signed and advance payment/app fee paid. · Cancelled Cancelled application for a residence halls contract or university apartments lease. · Eligibility Approved Lease application has been approved to proceed by university apartments staff. · In Progress Application for residence halls contract or university apartments lease has been started. · Inactivated Applicant for residence halls has indicated they are not interested in campus housing. · Not Attending Applicant for residence halls has indicated non-attendance to admissions. · Submitted Application for university apartments lease has been submitted. |
| Received_Date | Date | Date by which application is received. |
| Complete_Date | Date | Date that applicant submits advance payment/application fee securing their contract and moving it to a ‘binding’ status. For University Apartments, it is the date the deposit is paid to secure the lease. |
| Contract_Sign_Date | Date | Date student electronically signed the contract. |
| Adv_Payment_Amt | Number | Advance payment amount required of applicant to be paid to secure a contract or lease. |
| Response_Date | Date | Date by which a contract offer is due; used for residence halls only. |
| Extract_Date_Time | Date | The date and time these data were extracted. Format: YYYYMMDD HH24:MI:SS |