- DATA VIEW NAME
- STDNT_GRAD_APPLICANTS
- OVERVIEW
- General information from ISIS about applicants to Graduate School
- LOAD FREQUENCY
- The more recent admit terms are updated nightly (i.e.past 2 terms, current term, and any future terms).
- DATA CUSTODIAN
- Graduate School
Contact: Katie Bourassa - AUTHORIZATION
- You must receive approval to access data from the data custodian. For information about how to get authorized for InfoAccess data views, connect to the InfoAccess Home Page
- SPECIAL
CONSIDERATIONS - Be sure to specify your program (major) or you will get all applicants to Graduate School.
- QUESTIONS
- Contact: Division of Information Technology Help Desk
Phone: 264-HELP (4357) - LAST UPDATED
- 12/1998 New data view.
02/2000 New field added – self_reported_gpa
03/2002 Created view using varchar2
09/2004 Data Custodian change
05/2010 Added Admit_Type, Appl_Fee_Status, Appl_Fee_Status_Descr.
6/2010 Removed SSN and Applied Fee Paid.
5/2012 Added field Acad_Subplan and Acad_Subplan_Descr.
01/2013 Documentation Updated.
11/2014 Preferred name policy s8w.
04/2020 Remove fields:
Ethnic
Ethnic_Description
Ethnic_Detail
Ethnic_Detail_Descr - 12/2024 Updated legal sex
- DATA FORMATS
- Primary Key Columns are identified with an asterisk(*)
- Alphanumeric Data
- VARCHAR2( N) (N) = maximum length. Field contains letters and/or numbers. Trailing blanks are eliminated.
Example: VARCHAR2 (5) could contain ‘ABC12’ or ‘ABC’ or ‘A’ - Numeric Data
- NUMBER (N) (N) = length. Field contains only numbers.
NUMBER (X,Y) = format for numbers with decimal positions.
X = total number of digits
Y = the number of digits after the decimal
Examples: NUMBER (6) represents 250012 NUMBER (6,2) represents 2500.12 - Date
- DATE – Date can be in various formats. Date functions available with your query tool can be used to format the date.
Examples: DATE (YYYYMMDD), DATE (YYDDD), DATE (DD-MM-YY)
| Column Name | Format | Description |
|---|---|---|
| EMPLID | VARCHAR2(11) | The ISIS system’s unique identifier. (This is not the campus or student ID). |
| CAMPUS_ID | VARCHAR2(16) | This is simply a unique student identifier (10 digits). It may change occasionally at the student’s request. It is usually shown on the student’s ID card. |
| FINAIDS_INTEREST | VARCHAR2(1) | Indicates if a student selected that he/she is interested in financial aid on the application and is used by the Office of Financial Aid to distribute information. Y = Yes |
| STDNT_GROUP | VARCHAR2(4) | Codes used to track particular student groups to which an applicant belongs. Examples include: P100 Project 1000 PCIC Project 1000/CIC Minority Prog POHL Population Health CONS Consortium COOP Co-operative Program SPON Sponsoring Organizations MCNR McNair CICT CIC Traveling Scholar CFRE CIC Free Application |
| LAST_NAME | VARCHAR2(30) | Applicant’s preferred last name, starting in term 1142. Prior to the fall of 2014 it shows the primary/legal last name. |
| FIRST_NAME | VARCHAR2(30) | Applicant’s preferred first name, starting in term 1142. Prior to the fall of 2014 it shows the primary/legal first name. |
| MIDDLE_NAME | VARCHAR2(30) | Applicant’s preferred middle name, starting in term 1142. Prior to the fall of 2014 it shows the primary/legal middle name. |
| EMAILID | VARCHAR2(70) | Email address. |
| MAIL_ADDRESS_LINE1 | VARCHAR2(35) | First line of applicant’s mailing address. |
| MAIL_ADDRESS_LINE2 | VARCHAR2(35) | Second line of applicant’s mailing address. |
| MAIL_ADDRESS_LINE3 | VARCHAR2(35) | Third line of applicant’s mailing address. |
| MAIL_ADDRESS_LINE4 | VARCHAR2(35) | Fourth line of applicant’s mailing address. |
| MAIL_CITY | VARCHAR2(30) | City of applicant’s mailing address. |
| MAIL_STATE | VARCHAR2(6) | State of applicant’s mailing address. |
| MAIL_POSTAL | VARCHAR2(12) | ZIP code of applicant’s mailing address. |
| MAIL_COUNTRY | VARCHAR2(3) | Country code of applicant’s mailing address. |
| MAIL_COUNTRY_DESC | VARCHAR2(30) | Country name of applicant’s mailing address. |
| MAIL_PHONE | VARCHAR2(24) | Telephone number of applicant’s mailing address. |
| MAIL_EXTENSION | VARCHAR2(6) | Telephone extension of applicant’s mailing address. |
| HOME_ADDRESS_LINE1 | VARCHAR2(35) | First line of applicant’s home address. |
| HOME_ADDRESS_LINE2 | VARCHAR2(35) | Second line of applicant’s home address. |
| HOME_ADDRESS_LINE3 | VARCHAR2(35) | Third line of applicant’s home address. |
| HOME_ADDRESS_LINE4 | VARCHAR2(35) | Fourth line of applicant’s home address. |
| HOME_CITY | VARCHAR2(30) | City of applicant’s home address. |
| HOME_STATE | VARCHAR2(6) | State of applicant’s home address. |
| HOME_POSTAL | VARCHAR2(12) | ZIP code of applicant’s home address. |
| HOME_COUNTRY | VARCHAR2(3) | Country code of applicant’s home address. |
| HOME_COUNTRY_DESC | VARCHAR2(30) | Country name of applicant’s home address. |
| HOME_PHONE | VARCHAR2(24) | Telephone number of applicant’s home address. |
| HOME_EXTENSION | VARCHAR2(6) | Telephone extension of applicant’s home address. |
| SEX | VARCHAR2(1) | Applicant’s legal sex. F = Female M = Male X = Another Legal Sex U = Unknown |
| BIRTHDATE | DATE | Applicant’s date of birth. |
| MILITARY_STATUS | VARCHAR2(1) | This indicates a student’s self-reported veteran status at the time of application. 1 = Military status not indicated 2 = No service 8 = Military service F = Family (spouse/parent) service |
| CITIZENSHIP_STATUS | VARCHAR2(1) | The applicant’s citizenship status. Valid values are: 1 = Native (Citizen) 2 = Naturalized 3 = Alien Permanent (Permanent Resident) 4 = Alien Temporary 5 = Alien 6 = Refugee 7 = Undocumented (same as 8) 8 = Undocumented (same as 7) N = Unknown |
| CITIZENSHIP_COUNTRY | VARCHAR2(30) | Country of citizenship. |
| ADM_APPL_NUMBER | VARCHAR2(8) | Application Number. |
| ADM_CREATION_DATE | DATE | The date Graduate School uploaded the information into ISIS. |
| ADMIT_TERM | VARCHAR2(4) | The term for which the applicant has applied for admission. This field uses the term codes from ISIS: First digit is century (0 for 20th, 1 for twenty-first) Second and third digits are last two digits of the fiscal year (13 for fall, 2012: spring 2013, and summer 2013). Fourth digit is the term (2 = fall, 4 = spring, 6 = summer) Example: Fall, 2012 = 1132 Spring, 2013 = 1134 Summer, 2013 = 1136 |
| ACAD_PROG | VARCHAR2(5) | Program (major) code(i.e. G###, DNP, or AUD). You can find the codes in GWIS. |
| ACAD_PROG_DESC | VARCHAR2(30) | Program (major) name |
| ACAD_PLAN | VARCHAR2(10) | Degree code. Tells whether applicant is applying to a masters or to a doctoral program. |
| ACAD_SUBPLAN | VARCHAR2(10) | The code for the applicant’s subplan which is affiliated with the applicant’s plan. These are named options that are included on the transcript. Example: Program = G643(Mech Eng), Plan = ME 643EGR(Mech Eng ME) and Subplan = EN SYS (Energy systems). |
| ACAD_SUBPLAN_DESCR | VARCHAR2(30) | Descriptive name for the subplan code. Example: Subplan Code = ‘EN SYS’ and the Descriptive Name = ‘Energy Systems’ |
| ACAD_LOAD_APPR | VARCHAR2(9) | Indicates whether the student is applying for full or part time. |
| COUNTRY_OF_BIRTH | VARCHAR2(3) | Code for Country_Of_Birth. |
| COUNTRY_NAME | VARCHAR2(30) | Full name description of Country of Birth. |
| RESIDENCY | VARCHAR2(5) |
A self-reported value from the application that indicates whether Wisconsin Resident. (Note: This is not the indicator used by the registrar’s office to determine tuition rates). |
| SELF_REPORTED_GPA | VARCHAR2(9) | GPA reported by the student on the application. This field is not verified by the transcript. |
| VISA_TYPE | VARCHAR2(3) | Identifies the visa type granted to the applicant for entry into the Unites States. |
| VISA_PERMIT_DATE | DATE | Date the visa was awarded. |
| ADM_APPL_METHOD | VARCHAR2(3) |
Method application received |
| ADMIT_TYPE | VARCHAR2(3) | Admission Status Values are: New = New to career. No previous enrollment in Grad career. RAD = Readmitted to career. Previously enrolled with a break in registration, excluding summer. This is the same as a reentry. |
| APPL_FEE_STATUS | VARCHAR2(3) | The status of the application fee. Valid values are: EXP – Exempt (applicable to reentry students only) NSF – Non Sufficient Funds WPD – Waiver approved, money received RWA – Returned, wrong amt RFD – Refund CCP – Credit card IDP – ID Problem WVD – Waived REC – Received PPD – Previously paid, still valid (for term changes) PEN – Pending INF – Insufficient Funds – Foreign Currency |
| APPL_FEE_STATUS_DESCR | VARCHAR2(35) | Description of the application fee status. |
| LOADDATE | DATE | This field indicates when the data was extracted. Format YYYYMMDD HH24:MI:SS |