Data Domains, Trustees, and Stewards 

Data Domains

Data Domains are high-level categories of Institutional Data for the purpose of assigning accountability and responsibility for the data. Each Data Domain has a Data Trustee.

Data Trustees

Data Trustees are the University officers with authority over source Institutional Data systems, or the University’s use thereof. Data Trustees are accountable for managing, protecting, and ensuring the integrity and usefulness of Institutional Data and for upholding UW-Madison policies, UW System policies, state law, and federal law. Each Data Trustee appoints one or more Data Stewards for the Data Trustee’s specific Data Domain. The Chief Data Officer, in consultation with Data Governance Council, serves as the designated data trustee for institutional data that does not otherwise have a domain.

Data Stewards

Data Stewards are assigned by, and are accountable to, Data Trustees. Data Stewards help define, implement, and enforce data management policies and procedures within their specific Data Domain. A Data Trustee may delegate to the Data Steward the authority to represent the Data Trustee in data-related policy discussions. Data Steward responsibilities include:

  • Identifying major data systems where data under the Data Steward’s responsibility resides
  • Classifying data systems according to Data Classification policy, working with security, privacy, and data officers, and review classifications at least annually
  • Classifying institutional reports and dashboards that deliver or expose institutional data for which the Data Steward is responsible
  • Reviewing and approving requests for access to Institutional Data 
  • Completing Data Classification and stewardship training and participating in ongoing data stewardship policy discussions

Data Trustees and Data Stewards for specific Institutional Data domains and systems are in the table below:

Data DomainData TrusteeData StewardSteward AreaClassification RationaleMajor Data Systems
Academic PlanningVice Provost of Academic AffairsMichelle YoungAcademic PlanningAcademic Planning Data Classification RationaleLumen
Core PersonChief Data OfficerCore Person Data Operational Governance GroupEnrollment Management
Human Resources
IT: Integration/ Interop
IT: Constituent Record Management
Teaching and Learning
School/College Representation
Core Person Data Classification RationaleSIS
Salesforce CRM
Special Authorization
UW Health
Person Hub
Badger Analytics
FacilitiesAssc Vice Chancellor for Facilities Planning & ManagementJesse WintersSpace Management and Real EstateSpace Data Classification RationaleINSITE
Enrollment ManagementVice Provost for Enrollment ManagementDavid LeszczynskiAdmissionsAdmissions Data Classification RationaleSIS - Admissions
John DregerFinancial AidStudent Financial Aid Data Classification RationaleSIS – Financial Aid
Phil HullStudent RecordStudent Record Data Classification RationaleSIS
FinanceAssc Vice Chancellor for FinanceLea EricksonFinanceFinance Data Classification RationaleSFS
Simi RaghaBudgetBudget Data Classification RationalePlanUW (PBCS)
Health Information*Varies. See HIPAA Compliance program for protected health information generated by units within the UW–Madison Health Care Component.
Human ResourcesAssc Vice Chancellor for Human ResourcesCatharine DeRubeisEmployee RecordEmployee Record Data Classification RationaleHRS/EPM
Information TechnologyChief Information Security OfficerJeff SavoyCybersecurityCybersecurity Data Classification RationaleCybersecurity Tools
LibrariesVice Provost for LibrariesLee KonradLibraries
Research AdministrationAssc Vice Chancellor for Research AdministrationMark SweetResearch AdministrationResearch Administration Data Classification RationaleWISPER/SFS – Research
Research Data*Varies. See research policies
Research ComplianceAssc Vice Chancellor for Research Policy and IntegrityLynn HaynesResearch ComplianceResearch Compliance Data Classification RationaleArrow
Teaching & LearningVice Provost for Teaching & LearningJeff ShoklerAdvisingAdvising Data Classification RationaleAdvising Gateway
Advisor Notes System (ANS)
Mary Thompson (interim)AssessmentAssessment Data Classification RationaleAEFIS
Jeff ShoklerCareer ServicesCareer Services Data Classification RationaleHandshake
Dan VoeksTeaching & LearningTeaching & Learning Data Classification RationaleCanvas
Unizin Data Platform
Blackboard Collaborate
* These data types are governed outside the institutional data governance program. Please consult the affiliated program responsible for this data.


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