Data Domains, Trustees, and Stewards 

Data Domains

Data Domains are high-level categories of Institutional Data for the purpose of assigning accountability and responsibility for the data. Each Data Domain has a Data Trustee.

Data Trustees

Data Trustees are the University officers with authority over source Institutional Data systems, or the University’s use thereof. Data Trustees are accountable for managing, protecting, and ensuring the integrity and usefulness of Institutional Data and for upholding UW-Madison policies, UW System policies, state law, and federal law. Each Data Trustee appoints one or more Data Stewards for the Data Trustee’s specific Data Domain. The Chief Data Officer, in consultation with Data Governance Council, serves as the designated data trustee for institutional data that does not otherwise have a domain.

Data Stewards

Data Stewards are assigned by, and are accountable to, Data Trustees. Data Stewards help define, implement, and enforce data management policies and procedures within their specific Data Domain. A Data Trustee may delegate to the Data Steward the authority to represent the Data Trustee in data-related policy discussions. Data Steward responsibilities include:

• Identifying major data systems where data under the Data Steward’s responsibility resides
• Classifying data systems according to Data Classification policy, working with security, privacy, and data officers, and review classifications at least annually
• Classifying institutional reports and dashboards that deliver or expose institutional data for which the Data Steward is responsible
• Reviewing and approving requests for access to Institutional Data 
• Completing Data Classification and stewardship training and participating in ongoing data stewardship policy discussions

Data Trustees and Data Stewards for specific Institutional Data domains and systems are in the table below:

Data Domain	Data Trustee	Data Steward	Steward Area	Classification Rationale	Major Data Systems
Academic Planning	Vice Provost of Academic Affairs	Michelle Young	Academic Planning	Academic Planning Data Classification Rationale	Lumen
Core Person	Chief Data Officer	Core Person Data Operational Governance Group	Enrollment Management Human Resources IT: Integration/ Interop IT: Constituent Record Management Teaching and Learning School/College Representation ODMAS	Core Person Data Classification Rationale	SIS HRS Canvas Salesforce CRM Housing Special Authorization Wiscard UW Health Person Hub WISPER/SFS CAOS InfoAccess Badger Analytics
Facilities	Assc Vice Chancellor for Facilities Planning & Management	Jesse Winters	Space Management and Real Estate	Space Data Classification Rationale	INSITE
Enrollment Management	Vice Provost for Enrollment Management	David Leszczynski	Admissions	Admissions Data Classification Rationale	SIS - Admissions
		John Dreger	Financial Aid	Student Financial Aid Data Classification Rationale	SIS – Financial Aid
		Phil Hull	Student Record	Student Record Data Classification Rationale	SIS DARS Canvas OneBadger/Salesforce
Finance	Assc Vice Chancellor for Finance	Lea Erickson	Finance	Finance Data Classification Rationale	SFS
		Simi Ragha	Budget	Budget Data Classification Rationale	PlanUW (PBCS)
Health Information*			Varies. See HIPAA Compliance program for protected health information generated by units within the UW–Madison Health Care Component.
Human Resources	Assc Vice Chancellor for Human Resources	Catharine DeRubeis	Employee Record	Employee Record Data Classification Rationale	HRS/EPM JEMS/TREMS PMDP
Information Technology	Chief Information Security Officer	Jeff Savoy	Cybersecurity	Cybersecurity Data Classification Rationale	Cybersecurity Tools
Libraries	Vice Provost for Libraries	Lee Konrad	Libraries
Research Administration	Assc Vice Chancellor for Research Administration	Mark Sweet	Research Administration	Research Administration Data Classification Rationale	WISPER/SFS – Research
Research Data*			Varies. See research policies
Research Compliance	Assc Vice Chancellor for Research Policy and Integrity	Lynn Haynes	Research Compliance	Research Compliance Data Classification Rationale	Arrow
Teaching & Learning	Vice Provost for Teaching & Learning	Jeff Shokler	Advising	Advising Data Classification Rationale	Advising Gateway Advisor Notes System (ANS) Starfish
		Mary Thompson (interim)	Assessment	Assessment Data Classification Rationale	AEFIS Honorlock
		Jeff Shokler	Career Services	Career Services Data Classification Rationale	Handshake
		Dan Voeks	Teaching & Learning	Teaching & Learning Data Classification Rationale	Canvas Unizin Data Platform AEFIS Kaltura Blackboard Collaborate Engage Honorlock Zoom Tophat Turnitin Piazza
* These data types are governed outside the institutional data governance program. Please consult the affiliated program responsible for this data.