Data Domains
Data Domains are high-level categories of Institutional Data for the purpose of assigning accountability and responsibility for the data. Each Data Domain has a Data Trustee.
Data Trustees
Data Trustees are the University officers with authority over source Institutional Data systems, or the University’s use thereof. Data Trustees are accountable for managing, protecting, and ensuring the integrity and usefulness of Institutional Data and for upholding UW-Madison policies, UW System policies, state law, and federal law. Each Data Trustee appoints one or more Data Stewards for the Data Trustee’s specific Data Domain. The Chief Data Officer, in consultation with Data Governance Council, serves as the designated data trustee for institutional data that does not otherwise have a domain.
Data Stewards
Data Stewards are assigned by, and are accountable to, Data Trustees. Data Stewards help define, implement, and enforce data management policies and procedures within their specific Data Domain. A Data Trustee may delegate to the Data Steward the authority to represent the Data Trustee in data-related policy discussions. Data Steward responsibilities include:
- Identifying major data systems where data under the Data Steward’s responsibility resides
- Classifying data systems according to Data Classification policy, working with security, privacy, and data officers, and review classifications at least annually
- Classifying institutional reports and dashboards that deliver or expose institutional data for which the Data Steward is responsible
- Reviewing and approving requests for access to Institutional Data
- Completing Data Classification and stewardship training and participating in ongoing data stewardship policy discussions
Data Trustees and Data Stewards for specific Institutional Data domains and systems are in the table below:
Data Domain | Data Trustee | Data Steward | Steward Area | Classification Rationale | Major Data Systems |
---|---|---|---|---|---|
Academic Planning | Vice Provost of Academic Affairs | Michelle Young | Academic Planning | Academic Planning Data Classification Rationale | Lumen |
Core Person | Chief Data Officer | Core Person Data Operational Governance Group | Enrollment Management Human Resources IT: Integration/ Interop IT: Constituent Record Management Teaching and Learning School/College Representation ODMAS | Core Person Data Classification Rationale | SIS HRS Canvas Salesforce CRM Housing Special Authorization Wiscard UW Health Person Hub WISPER/SFS CAOS InfoAccess Badger Analytics |
Facilities | Assc Vice Chancellor for Facilities Planning & Management | Jesse Winters | Space Management and Real Estate | Space Data Classification Rationale | INSITE |
Enrollment Management | Vice Provost for Enrollment Management | David Leszczynski | Admissions | Admissions Data Classification Rationale | SIS - Admissions |
John Dreger | Financial Aid | Student Financial Aid Data Classification Rationale | SIS – Financial Aid | ||
Phil Hull | Student Record | Student Record Data Classification Rationale | SIS DARS Canvas OneBadger/Salesforce |
||
Finance | Assc Vice Chancellor for Finance | Lea Erickson | Finance | Finance Data Classification Rationale | SFS |
Simi Ragha | Budget | Budget Data Classification Rationale | PlanUW (PBCS) | ||
Health Information* | Varies. See HIPAA Compliance program for protected health information generated by units within the UW–Madison Health Care Component. | ||||
Human Resources | Assc Vice Chancellor for Human Resources | Catharine DeRubeis | Employee Record | Employee Record Data Classification Rationale | HRS/EPM JEMS/TREMS PMDP |
Information Technology | Chief Information Security Officer | Jeff Savoy | Cybersecurity | Cybersecurity Data Classification Rationale | Cybersecurity Tools |
Libraries | Vice Provost for Libraries | Lee Konrad | Libraries | ||
Research Administration | Assc Vice Chancellor for Research Administration | Mark Sweet | Research Administration | Research Administration Data Classification Rationale | WISPER/SFS – Research |
Research Data* | Varies. See research policies | ||||
Research Compliance | Assc Vice Chancellor for Research Policy and Integrity | Lynn Haynes | Research Compliance | Research Compliance Data Classification Rationale | Arrow |
Teaching & Learning | Vice Provost for Teaching & Learning | Jeff Shokler | Advising | Advising Data Classification Rationale | Advising Gateway Advisor Notes System (ANS) Starfish |
Mary Thompson (interim) | Assessment | Assessment Data Classification Rationale | AEFIS Honorlock |
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Jeff Shokler | Career Services | Career Services Data Classification Rationale | Handshake | ||
Dan Voeks | Teaching & Learning | Teaching & Learning Data Classification Rationale | Canvas Unizin Data Platform AEFIS Kaltura Blackboard Collaborate Engage Honorlock Zoom Tophat Turnitin Piazza |
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* These data types are governed outside the institutional data governance program. Please consult the affiliated program responsible for this data. |