Institutional data is information, regardless of medium, generated, collected, stored, maintained, transmitted, enhanced, or recorded by or for the university to conduct university business. It includes data used for planning, managing, operating, controlling, or auditing university functions, operations, and mission. It does not include data generated by research, or data owned or generated by a party outside the university when used in research, conducted at the university, under the auspices of the university, or with university resources.
Major Institutional Data systems are in the table below:
Data Domain | Data Trustee/Council Member | Data Steward | Data Classification | Major Data Systems |
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Academic Planning | Vice Provost for Data, Academic Planning & Institutional Research Council Rep.: Allison LaTarte | Academic Planning: Michelle Young | Academic Planning Data Classification | Lumen |
Core Person | Vice Provost for Data, Academic Planning & Institutional Research Council Rep.: Allison LaTarte | Core Person Data Operational Governance Group | Core Person Data Classification | SIS HRS Canvas Salesforce CRM Housing Special Authorization Wiscard UW Health Person Hub WISPER/SFS CAOS InfoAccess Badger Analytics |
Facilities | Assc Vice Chancellor for Facilities Planning & Management Council Delegate: Margaret Tennessen | Space Management and Real Estate: Jesse Winters | Space Data Classification | INSITE |
Enrollment Management | Vice Provost for Enrollment Management Council Delegate: Scott Owczarek | Admissions: David Leszczynski | Admissions Data Classification | SIS - Admissions |
Financial Aid: John Dreger | Financial Aid Data Classification | SIS – Financial Aid | ||
Student Record: Phil Hull | Student Record Data Classification | SIS DARS Canvas OneBadger/Salesforce |
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Finance | Assc Vice Chancellor for Finance Council Delegate: Natalie Feggestad | Finance: Lea Erickson | Finance Data Classification | SFS |
Budget: Simi Ragha | Budget Data Classification | PlanUW (PBCS) | ||
Health Information* | Council Delegate: Jack Talaska | See HIPAA Compliance program for protected health information generated by units within the UW–Madison Health Care Component. | ||
Human Resources | Assc Vice Chancellor for Human Resources Council Delegate: Catharine DeRubeis | Employee Record: Catharine DeRubeis | Employee Record Data Classification | HRS/EPM JEMS/TREMS PMDP |
Information Technology | Chief Information Officer Council Delegate: Jeff Savoy | Cybersecurity: Jeff Savoy | Cybersecurity Data Classification | Cybersecurity Tools |
Library | Dean and Vice Provost for Libraries Council Delegate: Lee Konrad | Library: Steve Meyer | Library Data Classification | Alma ILLiad Minds@UW |
Research Administration | Assc Vice Chancellor for Research Administration Council Delegate: Mark Sweet | Research Administration: Mike Geier | Research Administration Data Classification | WISPER/SFS RAMP (2023) |
Research Compliance | Assc Vice Chancellor for Research Policy and Integrity Council Delegate: Lynn Haynes | Research Compliance: Heather McFadden | Research Compliance Data Classification | Arrow |
Research Data* | See OVCRGE research policies | |||
Teaching & Learning | Senior Vice Provost for Academic Affairs Council Rep.: John Zumbrunnen | Advising: Jeff Shokler | Advising Data Classification | Advising Gateway Advisor Notes System (ANS) Starfish |
Assessment: Mary Thompson (interim) | Assessment Data Classification | Heliocampus (AEFIS) Honorlock |
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Career Services: Jeff Shokler | Career Services Data Classification | Handshake Big Interview |
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Teaching & Learning: Dan Voeks | Teaching & Learning Data Classification | Canvas Unizin Data Platform Heliocampus (AEFIS) Kaltura Engage Honorlock Zoom Tophat Turnitin Piazza |
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* These data types are governed outside the institutional data governance program. Please consult the affiliated program responsible for this data. |