Institutional data is any information, regardless of medium, generated, collected, stored, maintained, transmitted, enhanced, or recorded by or for the university to conduct university business. Institutional data is owned by the university and considered a shared university resource. Read full definition in the Institutional Data Policy. It does not include data generated by research, or data owned or generated by a party outside the university when used in research, conducted at the university, under the auspices of the university, or with university resources.
Examples of institutional data include:
- Student records
- Employee data
- Financial and budgeting information
- Teaching and learning data
- Facilities and sustainability data
Major Institutional Data systems are in the table below:
| Data Domain | Data Trustee /Council Representative | Data Steward | Data Classification | Major Data Systems |
|---|---|---|---|---|
| Academic Planning |
Allison LaTarte, Vice Provost for Data, Academic Planning, & Institutional Research |
Acadmic Planning: Michelle Young |
Academic Planning Data Classification | Lumen |
| Facilities |
Cindy Torstveit, Associate Vice Chancellor for Facilities Planning & Management |
Space Management and Real Estate: Jesse Winters |
Space Data Classification | INSITE |
|
Transportation: Gabe Mendez |
Transportation Data Classification | T2 Flex | ||
| Enrollment Management |
Derek Kindle, Vice Provost for Enrollment Management |
Admissions: David Leszczynski |
Admissions Data Classification | SIS (admissions) |
|
Financial Aid: John Dreger |
Financial Aid Data Classification | SIS (financial aide) | ||
|
Student record: Phil Hull |
Student Record Data Classification |
SIS |
||
| Finance |
David Murphy, Associate Vice Chancellor for Finance |
Finance: Lea Erickson |
Finance Data Classification | SFS |
|
Budget: Simi Ragha |
Budget Data Classification | PlanUW (PBCS) | ||
| Health Information* |
See HIPAA Compliance program for protected health information generated by units within the UW–Madison Heath Care Component. |
|||
| Human Resources |
Patrick Sheehan, Associate Vice Chancellor for Human Resources |
Employee Record: Catharine DeRubeis |
Employee Record Data Classification |
HRS/EPM |
| Information Technology |
Lois Brooks, Chief Information Officer |
Cybersecurity: Jeff Savoy |
Cybersecurity Data Classification | Cybersecurity Tools |
| Library |
Erla P. Heyns, Dean and Vice Provost for Libraries |
Library: Steve Meyer |
Library Data Classification |
Alma |
| Research Administration |
Associate Vice Chancellor for Research Administration |
Research Adminstration: Mike Geier |
Research Administration Data Classification |
WISPER/SFS |
| Research Compliance |
Nadine Connor, Associate Vice Chancellor for Research Policy and Integrity |
Research Compliance: Heather McFadden |
Research Compliance Data Classification | Arrow |
| Research Data* |
See Office of the Vice Chancellor for Research and Graduate Education (OVCRGE) research policies |
|||
| Teaching and Learning |
John Zumbrunnen, Senior Vice Provost for Academic Affairs and Vice Provost for Teaching & Learning |
Advising: Jeff Shokler |
Advising Data Classification |
Advising Gateway |
|
Assessment: Nick Curtis |
Assessment Data Classification |
Heliocampus (AEFIS) |
||
|
Career Services: Jeff Shokler |
Career Services Data Classification |
Handshake |
||
|
Teaching and Learning: Dan Voeks |
Teaching and Learning Data Classification |
Canvas |
||
| University of Wisconsin Madison - Other |
UW Madison Data Governance Council |
Contact: Data Governance Director |
Badger Analytics |
|
| *These data types are governed outside the institutional data governance program. Please consult the affiliated program responsible for this data. | ||||