Institutional data is information, regardless of medium, generated, collected, stored, maintained, transmitted, enhanced, or recorded by or for the university to conduct university business. It includes data used for planning, managing, operating, controlling, or auditing university functions, operations, and mission. It does not include data generated by research, or data owned or generated by a party outside the university when used in research, conducted at the university, under the auspices of the university, or with university resources.
Major Institutional Data systems are in the table below:
| Data Domain | Data Trustee | Data Steward | Data Classification | Major Data Systems |
|---|---|---|---|---|
| Academic Planning | Vice Provost for Data, Academic Planning & Institutional Research | Academic Planning: Michelle Young | Academic Planning Data Classification | Lumen |
| Core Person | Vice Provost for Data, Academic Planning & Institutional Research | Core Person Data Operational Governance Group | Core Person Data Classification | SIS HRS Canvas Salesforce CRM Housing Special Authorization Wiscard UW Health Person Hub WISPER/SFS CAOS InfoAccess Badger Analytics |
| Facilities | Assc Vice Chancellor for Facilities Planning & Management | Space Management and Real Estate: Jesse Winters | Space Data Classification | INSITE |
| Enrollment Management | Vice Provost for Enrollment Management | Admissions: David Leszczynski | Admissions Data Classification | SIS - Admissions |
| Financial Aid: John Dreger | Financial Aid Data Classification | SIS – Financial Aid | ||
| Student Record: Phil Hull | Student Record Data Classification | SIS DARS Canvas OneBadger/Salesforce |
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| Finance | Assc Vice Chancellor for Finance | Finance: Lea Erickson | Finance Data Classification | SFS |
| Budget: Simi Ragha | Budget Data Classification | PlanUW (PBCS) | ||
| Health Information* | See HIPAA Compliance program for protected health information generated by units within the UW–Madison Health Care Component. | |||
| Human Resources | Assc Vice Chancellor for Human Resources | Employee Record: Catharine DeRubeis | Employee Record Data Classification | HRS/EPM JEMS/TREMS PMDP |
| Information Technology | Chief Information Officer | Cybersecurity: Jeff Savoy | Cybersecurity Data Classification | Cybersecurity Tools |
| Library | Vice Provost for Libraries | Library: Steve Meyer (interim) | Library Data Classification | Alma ILLiad Minds@UW |
| Research Administration | Assc Vice Chancellor for Research Administration | Research Administration: Mike Geier | Research Administration Data Classification | WISPER/SFS RAMP (2023) |
| Research Compliance | Assc Vice Chancellor for Research Policy and Integrity | Research Compliance: Lynn Haynes | Research Compliance Data Classification | Arrow |
| Research Data* | See OVCRGE research policies | |||
| Teaching & Learning | Senior Vice Provost for Academic Affairs | Advising: Jeff Shokler | Advising Data Classification | Advising Gateway Advisor Notes System (ANS) Starfish |
| Assessment: Mary Thompson (interim) | Assessment Data Classification | Heliocampus (AEFIS) Honorlock |
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| Career Services: Jeff Shokler | Career Services Data Classification | Handshake Big Interview |
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| Teaching & Learning: Dan Voeks | Teaching & Learning Data Classification | Canvas Unizin Data Platform Heliocampus (AEFIS) Kaltura Engage Honorlock Zoom Tophat Turnitin Piazza |
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| * These data types are governed outside the institutional data governance program. Please consult the affiliated program responsible for this data. | ||||