Institutional Data

Institutional data is information, regardless of medium, generated, collected, stored, maintained, transmitted, enhanced, or recorded by or for the university to conduct university business. It includes data used for planning, managing, operating, controlling, or auditing university functions, operations, and mission. It does not include data generated by research, or data owned or generated by a party outside the university when used in research, conducted at the university, under the auspices of the university, or with university resources.

Major Institutional Data systems are in the table below:


Data DomainData TrusteeData StewardSteward AreaClassification RationaleMajor Data Systems
Academic PlanningVice Provost of Academic AffairsMichelle YoungAcademic PlanningAcademic Planning Data Classification RationaleLumen
Core PersonChief Data OfficerCore Person Data Operational Governance GroupEnrollment Management
Human Resources
IT: Integration/ Interop
IT: Constituent Record Management
Teaching and Learning
School/College Representation
ODMAS
Core Person Data Classification RationaleSIS
HRS
Canvas
Salesforce CRM
Housing
Special Authorization
Wiscard
UW Health
Person Hub
WISPER/SFS
CAOS
InfoAccess
Badger Analytics
FacilitiesAssc Vice Chancellor for Facilities Planning & ManagementJesse WintersSpace Management and Real EstateSpace Data Classification RationaleINSITE
Enrollment ManagementVice Provost for Enrollment ManagementDavid LeszczynskiAdmissionsAdmissions Data Classification RationaleSIS - Admissions
John DregerFinancial AidStudent Financial Aid Data Classification RationaleSIS – Financial Aid
Phil HullStudent RecordStudent Record Data Classification RationaleSIS
DARS
Canvas
OneBadger/Salesforce
FinanceAssc Vice Chancellor for FinanceLea EricksonFinanceFinance Data Classification RationaleSFS
Simi RaghaBudgetBudget Data Classification RationalePlanUW (PBCS)
Health Information*See HIPAA Compliance program for protected health information generated by units within the UW–Madison Health Care Component.
Human ResourcesAssc Vice Chancellor for Human ResourcesCatharine DeRubeisEmployee RecordEmployee Record Data Classification RationaleHRS/EPM
JEMS/TREMS
PMDP
Information TechnologyChief Information Security OfficerJeff SavoyCybersecurityCybersecurity Data Classification RationaleCybersecurity Tools
LibrariesVice Provost for LibrariesLee KonradLibraries
Research AdministrationAssc Vice Chancellor for Research AdministrationMark SweetResearch AdministrationResearch Administration Data Classification RationaleWISPER/SFS – Research
Research Data*See research policies
Research ComplianceAssc Vice Chancellor for Research Policy and IntegrityLynn HaynesResearch ComplianceResearch Compliance Data Classification RationaleArrow
Teaching & LearningVice Provost for Teaching & LearningJeff ShoklerAdvisingAdvising Data Classification RationaleAdvising Gateway
Advisor Notes System (ANS)
Starfish
Mary Thompson (interim)AssessmentAssessment Data Classification RationaleAEFIS
Honorlock
Jeff ShoklerCareer ServicesCareer Services Data Classification RationaleHandshake
Dan VoeksTeaching & LearningTeaching & Learning Data Classification RationaleCanvas
Unizin Data Platform
AEFIS
Kaltura
Blackboard Collaborate
Engage
Honorlock
Zoom
Tophat
Turnitin
Piazza
* These data types are governed outside the institutional data governance program. Please consult the affiliated program responsible for this data.
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