Institutional Data

Institutional data is information, regardless of medium, generated, collected, stored, maintained, transmitted, enhanced, or recorded by or for the university to conduct university business. It includes data used for planning, managing, operating, controlling, or auditing university functions, operations, and mission. It does not include data generated by research, or data owned or generated by a party outside the university when used in research, conducted at the university, under the auspices of the university, or with university resources.

Major Institutional Data systems are in the table below:

Data Domain	Data Trustee	Data Steward	Steward Area	Classification Rationale	Major Data Systems
Academic Planning	Vice Provost of Academic Affairs	Michelle Young	Academic Planning	Academic Planning Data Classification Rationale	Lumen
Core Person	Chief Data Officer	Core Person Data Operational Governance Group	Enrollment Management Human Resources IT: Integration/ Interop IT: Constituent Record Management Teaching and Learning School/College Representation ODMAS	Core Person Data Classification Rationale	SIS HRS Canvas Salesforce CRM Housing Special Authorization Wiscard UW Health Person Hub WISPER/SFS CAOS InfoAccess Badger Analytics
Facilities	Assc Vice Chancellor for Facilities Planning & Management	Jesse Winters	Space Management and Real Estate	Space Data Classification Rationale	INSITE
Enrollment Management	Vice Provost for Enrollment Management	David Leszczynski	Admissions	Admissions Data Classification Rationale	SIS - Admissions
		John Dreger	Financial Aid	Student Financial Aid Data Classification Rationale	SIS – Financial Aid
		Phil Hull	Student Record	Student Record Data Classification Rationale	SIS DARS Canvas OneBadger/Salesforce
Finance	Assc Vice Chancellor for Finance	Lea Erickson	Finance	Finance Data Classification Rationale	SFS
Finance	Assc Vice Chancellor for Finance	Simi Ragha	Budget	Budget Data Classification Rationale	PlanUW (PBCS)
Health Information*			See HIPAA Compliance program for protected health information generated by units within the UW–Madison Health Care Component.
Human Resources	Assc Vice Chancellor for Human Resources	Catharine DeRubeis	Employee Record	Employee Record Data Classification Rationale	HRS/EPM JEMS/TREMS PMDP
Information Technology	Chief Information Security Officer	Jeff Savoy	Cybersecurity	Cybersecurity Data Classification Rationale	Cybersecurity Tools
Libraries	Vice Provost for Libraries	Lee Konrad	Libraries
Research Administration	Assc Vice Chancellor for Research Administration	Mark Sweet	Research Administration	Research Administration Data Classification Rationale	WISPER/SFS – Research
Research Data*			See research policies
Research Compliance	Assc Vice Chancellor for Research Policy and Integrity	Lynn Haynes	Research Compliance	Research Compliance Data Classification Rationale	Arrow
Teaching & Learning	Vice Provost for Teaching & Learning	Jeff Shokler	Advising	Advising Data Classification Rationale	Advising Gateway Advisor Notes System (ANS) Starfish
		Mary Thompson (interim)	Assessment	Assessment Data Classification Rationale	AEFIS Honorlock
		Jeff Shokler	Career Services	Career Services Data Classification Rationale	Handshake
		Dan Voeks	Teaching & Learning	Teaching & Learning Data Classification Rationale	Canvas Unizin Data Platform AEFIS Kaltura Blackboard Collaborate Engage Honorlock Zoom Tophat Turnitin Piazza
* These data types are governed outside the institutional data governance program. Please consult the affiliated program responsible for this data.