Institutional Data

Institutional data is information, regardless of medium, generated, collected, stored, maintained, transmitted, enhanced, or recorded by or for the university to conduct university business. It includes data used for planning, managing, operating, controlling, or auditing university functions, operations, and mission. It does not include data generated by research, or data owned or generated by a party outside the university when used in research, conducted at the university, under the auspices of the university, or with university resources.

Major Institutional Data systems are in the table below:

*Please note: Data domains are being evaluated in preparation for implementation of the new Institutional Data Policy and are subject to change.

Data DomainData TrusteeData StewardSteward AreaClassification RationaleMajor Data Systems
Academic PlanningVice Provost for Academic AffairsMichelle YoungAcademic PlanningAcademic Planning Data Classification RationaleLumen
Enrollment ManagementVice Provost for Enrollment ManagementDavid LeszczynskiAdmissionsSIS - Admissions
John DregerFinancial AidStudent Financial Aid Data Classification RationaleSIS – Financial Aid
Phil HullStudent RecordStudent Record Data Classification RationaleSIS
DARS
Canvas
OneBadger/Salesforce
FinanceAssc Vice Chancellor for FinanceSusie MaloneyFinanceFinance Data Classification RationaleSFS
Andy TaylorBudgetBudget Data Classification RationalePBCS
Human ResourcesAssc Vice Chancellor for Human ResourcesCatharine DeRubeisEmployee RecordEmployee Record Data Classification RationaleHRS/EPM
JEMS/TREMS
PMDP
Information TechnologyVice Provost for Information TechnologyBob TurnerCybersecurityCybersecurity Data Classification RationaleCybersecurity Tools
Research AdministrationAssc Vice Chancellor for Research AdministrationMark SweetResearch AdministrationResearch Administration Data Classification RationaleWISPER/SFS – Research
Research ComplianceAssc Vice Chancellor for Research Policy and IntegrityLynn HaynesResearch ComplianceResearch Compliance Data Classification RationaleArrow
Teaching & LearningVice Provost for Teaching & LearningJeff ShoklerAdvisingAdvising Data Classification RationaleAdvising Gateway
Advisor Notes System (ANS)
Starfish
Mo BischofAssessmentAssessment Data Classification RationaleAEFIS
Honorlock
Jeff ShoklerCareer ServicesCareer Services Data Classification RationaleHandshake
Dan VoeksTeaching & LearningTeaching & Learning Data Classification RationaleCanvas
Unizin Data Platform
AEFIS
Kaltura
Blackboard Collaborate
Engage
Honorlock
Zoom
Tophat
Turnitin
Piazza
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