Institutional Data

Institutional data is information, regardless of medium, generated, collected, stored, maintained, transmitted, enhanced, or recorded by or for the university to conduct university business. It includes data used for planning, managing, operating, controlling, or auditing university functions, operations, and mission. It does not include data generated by research, or data owned or generated by a party outside the university when used in research, conducted at the university, under the auspices of the university, or with university resources.

Major Institutional Data systems are in the table below:


Data DomainData Trustee/Council MemberData StewardData ClassificationMajor Data Systems
Academic PlanningVice Provost for Data, Academic Planning & Institutional Research
Council Rep.: Allison LaTarte
Academic Planning: Michelle YoungAcademic Planning Data ClassificationLumen
Core PersonVice Provost for Data, Academic Planning & Institutional Research
Council Rep.: Allison LaTarte
Core Person Data Operational Governance GroupCore Person Data ClassificationSIS
HRS
Canvas
Salesforce CRM
Housing
Special Authorization
Wiscard
UW Health
Person Hub
WISPER/SFS
CAOS
InfoAccess
Badger Analytics
FacilitiesAssc Vice Chancellor for Facilities Planning & Management
Council Delegate: Margaret Tennessen
Space Management and Real Estate: Jesse WintersSpace Data ClassificationINSITE
Enrollment ManagementVice Provost for Enrollment Management
Council Delegate: Scott Owczarek
Admissions: David LeszczynskiAdmissions Data ClassificationSIS - Admissions
Financial Aid: John DregerFinancial Aid Data ClassificationSIS – Financial Aid
Student Record: Phil HullStudent Record Data ClassificationSIS
DARS
Canvas
OneBadger/Salesforce
FinanceAssc Vice Chancellor for Finance
Council Delegate: Natalie Feggestad
Finance: Lea EricksonFinance Data ClassificationSFS
Budget: Simi RaghaBudget Data ClassificationPlanUW (PBCS)
Health Information*Council Delegate: Jack TalaskaSee HIPAA Compliance program for protected health information generated by units within the UW–Madison Health Care Component.
Human ResourcesAssc Vice Chancellor for Human Resources
Council Delegate: Catharine DeRubeis
Employee Record: Catharine DeRubeisEmployee Record Data ClassificationHRS/EPM
JEMS/TREMS
PMDP
Information TechnologyChief Information Officer
Council Delegate: Jeff Savoy
Cybersecurity: Jeff SavoyCybersecurity Data ClassificationCybersecurity Tools
LibraryVice Provost for Libraries
Council Delegate: Lee Konrad
Library: Steve Meyer (interim)Library Data ClassificationAlma
ILLiad
Minds@UW
Research AdministrationAssc Vice Chancellor for Research Administration
Council Delegate: Mark Sweet
Research Administration: Mike GeierResearch Administration Data ClassificationWISPER/SFS
RAMP (2023)
Research ComplianceAssc Vice Chancellor for Research Policy and Integrity
Council Delegate: Lynn Haynes
Research Compliance: Heather McFaddenResearch Compliance Data ClassificationArrow
Research Data*See OVCRGE research policies
Teaching & LearningSenior Vice Provost for Academic Affairs
Council Rep.: John Zumbrunnen
Advising: Jeff ShoklerAdvising Data ClassificationAdvising Gateway
Advisor Notes System (ANS)
Starfish
Assessment: Mary Thompson (interim)Assessment Data ClassificationHeliocampus (AEFIS)
Honorlock
Career Services: Jeff ShoklerCareer Services Data ClassificationHandshake
Big Interview
Teaching & Learning: Dan VoeksTeaching & Learning Data ClassificationCanvas
Unizin Data Platform
Heliocampus (AEFIS)
Kaltura
Engage
Honorlock
Zoom
Tophat
Turnitin
Piazza
* These data types are governed outside the institutional data governance program. Please consult the affiliated program responsible for this data.
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