Institutional data is information, regardless of medium, generated, collected, stored, maintained, transmitted, enhanced, or recorded by or for the university to conduct university business. It includes data used for planning, managing, operating, controlling, or auditing university functions, operations, and mission. It does not include data generated by research, or data owned or generated by a party outside the university when used in research, conducted at the university, under the auspices of the university, or with university resources.
Major Institutional Data systems are in the table below:
Data Domain | Data Trustee | Data Steward | Steward Area | Classification Rationale | Major Data Systems |
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Academic Planning | Vice Provost of Academic Affairs | Michelle Young | Academic Planning | Academic Planning Data Classification Rationale | Lumen |
Core Person | Chief Data Officer | Core Person Data Operational Governance Group | Enrollment Management Human Resources IT: Integration/ Interop IT: Constituent Record Management Teaching and Learning School/College Representation ODMAS | Core Person Data Classification Rationale | SIS HRS Canvas Salesforce CRM Housing Special Authorization Wiscard UW Health Person Hub WISPER/SFS CAOS InfoAccess Badger Analytics |
Facilities | Assc Vice Chancellor for Facilities Planning & Management | Jesse Winters | Space Management and Real Estate | Space Data Classification Rationale | INSITE |
Enrollment Management | Vice Provost for Enrollment Management | David Leszczynski | Admissions | Admissions Data Classification Rationale | SIS - Admissions |
John Dreger | Financial Aid | Student Financial Aid Data Classification Rationale | SIS – Financial Aid | ||
Phil Hull | Student Record | Student Record Data Classification Rationale | SIS DARS Canvas OneBadger/Salesforce |
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Finance | Assc Vice Chancellor for Finance | Lea Erickson | Finance | Finance Data Classification Rationale | SFS |
Simi Ragha | Budget | Budget Data Classification Rationale | PlanUW (PBCS) | ||
Health Information* | See HIPAA Compliance program for protected health information generated by units within the UW–Madison Health Care Component. | ||||
Human Resources | Assc Vice Chancellor for Human Resources | Catharine DeRubeis | Employee Record | Employee Record Data Classification Rationale | HRS/EPM JEMS/TREMS PMDP |
Information Technology | Chief Information Security Officer | Jeff Savoy | Cybersecurity | Cybersecurity Data Classification Rationale | Cybersecurity Tools |
Libraries | Vice Provost for Libraries | Lee Konrad | Libraries | ||
Research Administration | Assc Vice Chancellor for Research Administration | Mark Sweet | Research Administration | Research Administration Data Classification Rationale | WISPER/SFS – Research |
Research Data* | See research policies | ||||
Research Compliance | Assc Vice Chancellor for Research Policy and Integrity | Lynn Haynes | Research Compliance | Research Compliance Data Classification Rationale | Arrow |
Teaching & Learning | Vice Provost for Teaching & Learning | Jeff Shokler | Advising | Advising Data Classification Rationale | Advising Gateway Advisor Notes System (ANS) Starfish |
Mary Thompson (interim) | Assessment | Assessment Data Classification Rationale | AEFIS Honorlock |
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Jeff Shokler | Career Services | Career Services Data Classification Rationale | Handshake | ||
Dan Voeks | Teaching & Learning | Teaching & Learning Data Classification Rationale | Canvas Unizin Data Platform AEFIS Kaltura Blackboard Collaborate Engage Honorlock Zoom Tophat Turnitin Piazza |
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* These data types are governed outside the institutional data governance program. Please consult the affiliated program responsible for this data. |