UW System Administrative Policy UW 1031, Information Security: Data Classification, is meant to establish a method of categorizing data assets based on risk in order to apply consistent and appropriate data management. The policy requires the assignment of a data steward for each data domain controlled by the UW institution, and assigns responsibilities to the data steward role, including identification and classification of major systems within the data steward’s domain and designation of who may access high risk data.
Procedures: Institutions may elect to develop their own procedures and/or guidance to support compliance with this policy and an IT Policy working group on Data Classification launched August 2025 to establish these.
Compliance: In compliance with UW System policy and procedures, UW-Madison’s institutional data domains and assigned data stewards are in the table below. Additional domains and stewards are expected to be added over time.
| Data Domain | Data Steward | Data Classification | Major Data Systems |
|---|---|---|---|
| Academic Planning |
Acadmic Planning: Michelle Young |
Academic Planning Data Classification | Lumen |
| Core Person | Core Person Data Operational Governance Group | Core Person Data Classification |
SIS |
| Facilities |
Space Management and Real Estate: Jesse Winters |
Space Data Classification | INSITE |
|
Transportation: Gabe Mendez |
Transporation Data Classification | T2 Flex | |
| Enrollment Management |
Admissions: David Leszczynski |
Admissions Data Classification | SIS (admissions) |
|
Financial Aid: John Dreger |
Financial Aid Data Classification | SIS (financial aide) | |
|
Student record: Phil Hull |
Student Record Data Classification |
SIS |
|
| Finance |
Finance: Lea Erickson |
Finance Data Classification | SFS |
|
Budget: Simi Ragha |
Budget Data Classification | PlanUW (PBCS) | |
| Health Information* |
See HIPAA Compliance program for protected health information generated by units within the UW–Madison Heath Care Component. |
||
| Human Resources |
Employee Record: Catharine DeRubeis |
Employee Record Data Classification |
HRS/EPM |
| Information Technology |
Cybersecurity: Jeff Savoy |
Cybersecurity Data Classification | Cybersecurity Tools |
| Library |
Library: Steve Meyer |
Library Data Classification |
Alma |
| Research Administration |
Research Adminstration: Mike Geier |
Research Administration Data Classification |
WISPER/SFS |
| Research Compliance |
Research Compliance: Heather McFadden |
Research Compliance Data Classification | Arrow |
| Research Data* |
See Office of the Vice Chancellor for Research and Graduate Education (OVCRGE) research policies |
||
| Teaching and Learning |
Advising: Jeff Shokler |
Advising Data Classification |
Advising Gateway |
|
Assessment: Nick Curtis |
Assessment Data Classification |
Heliocampus (AEFIS) |
|
|
Career Services: Jeff Shokler |
Career Services Data Classification |
Handshake |
|
|
Teaching and Learning: Dan Voeks |
Teaching and Learning Data Classification |
Canvas |
|
| *These data types are governed outside the institutional data governance program. Please consult the affiliated program responsible for this data. | |||