UW System Policy 1031 Data Classification

UW System Administrative Policy UW 1031, Information Security: Data Classification, is meant to establish a method of categorizing data assets based on risk in order to apply consistent and appropriate data management. The policy requires the assignment of a data steward for each data domain controlled by the UW institution, and assigns responsibilities to the data steward role, including identification and classification of major systems within the data steward’s domain and designation of who may access high risk data.

Procedures: Institutions may elect to develop their own procedures and/or guidance to support compliance with this policy and an IT Policy working group on Data Classification launched August 2025 to establish these.

Compliance: In compliance with UW System policy and procedures, UW-Madison’s institutional data domains and assigned data stewards are in the table below. Additional domains and stewards are expected to be added over time.

Data Domain	Data Trustee /Council Representative	Data Steward	Data Classification	Major Data Systems
Academic Planning	Allison La Tarte, Vice Provost for Data, Academic Planning, & Institutional Research	Academic Planning: Michelle Young	Academic Planning Data Classification	Lumen
Facilities	Cindy Torstveit, Associate Vice Chancellor for Facilities Planning & Management Council delegate: Margaret Tennessen	Facilities Operations: vacant	Facilities Operations Data Classification	AssetWorks
		Space Management and Real Estate: Jesse Winters	Space Data Classification	Campus Space Information (FM:Systems)
		Transportation: Gabe Mendez	Transportation Data Classification	T2 Flex
Enrollment Management	Scott Owczarek, Interim Vice Provost for Enrollment Management Council delegate: Kim Channpraseut	Admissions: David Leszczynski	Admissions Data Classification	SIS (admissions)
		Financial Aid: John Dreger	Financial Aid Data Classification	SIS (financial aide)
		Student record: Andrew Hahn	Student Record Data Classification	PersonAPI SIS DARS Canvas OneBadger/Salesforce
Finance	David Murphy, Associate Vice Chancellor for Finance Council delegate: Natalie Feggestad	Finance: Lea Erickson	Finance Data Classification	Workday
Finance		Budget: Simi Ragha	Budget Data Classification	PlanUW (PBCS)
Health Information*		See HIPAA Compliance program for protected health information generated by units within the UW–Madison Heath Care Component.
Human Resources	Patrick Sheehan, Associate Vice Chancellor for Human Resources Council delegate: Catharine DeRubeis	Employee Record: Catharine DeRubeis	Employee Record Data Classification	Workday PersonAPI
Information Technology	Didier Contis, Chief Information Officer Council delegate: Jeff Savoy	Cybersecurity: Jeff Savoy	Cybersecurity Data Classification	Cybersecurity Tools
Library	Erla P. Heyns, Dean and Vice Provost for Libraries Council delegate: Steve Meyer	Library: Steve Meyer	Library Data Classification	Alma ILLiad Minds@UW
Research Administration	Associate Vice Chancellor for Research Administration Council delegate: Mark Sweet	Research Administration: Mike Geier	Research Administration Data Classification	RAMP
Research Compliance	Nadine Connor, Associate Vice Chancellor for Research Policy and Compliance Council delegate: Lynn Haynes	Research Compliance: Heather McFadden	Research Compliance Data Classification	Arrow
Research Data*		See Office of the Vice Chancellor for Research research policies
Teaching and Learning	John Zumbrunnen, Senior Vice Provost for Academic Affairs and Vice Provost for Teaching & Learning Council Delegate: Nick Curtis	Advising: Jeff Shokler	Advising Data Classification	Advising Gateway Advisor Notes System (ANS) Starfish
		Assessment: Mary Thompson	Assessment Data Classification	Heliocampus (AEFIS) Honorlock
		Career Services: Jeff Shokler	Career Services Data Classification	Handshake Big Interview
		Teaching and Learning: Dan Voeks	Teaching and Learning Data Classification	Canvas Unizin Data Platform Heliocampus (AEFIS) Kaltura Engage Honorlock Zoom Tophat Turnitin Piazza
University of Wisconsin Madison - Enterprise	UW Madison Data Governance Council	Contact Director of Data Governance: Lisa Johnston		Multi-domain Person Hub Salesforce CRM Special Authorization Wiscard
*These data types are governed outside the institutional data governance program. Please consult the affiliated program responsible for this data.