Data, Academic Planning & Institutional Research

Facilities Data Domain

Data Domain Scope and Subdomains

The Facilities data domain comprises of subdomains, whose criteria for inclusion of institutional data are defined as follows:

Facilities Operations Data: Includes institutional data created, stored, or managed as part of administering building and grounds operations, maintenance, and construction services.

Space Management and Real Estate Data: Includes institutional data created, stored, or managed as part of space allocation, analysis of usage data to promote optimal usage of campus spaces, managing real estate and lease transactions, and supporting multimedia classroom technology.

Transportation Data: Includes institutional data created, stored, or managed as part of providing parking and transportation-related services for the campus community, including parking permits, lot operations and enforcement, fleet services, transportation planning, and the development of multimodal transportation options.

Data Trustee

Data Trustees are university officials with authority over institutional data, as designated by the Data Governance Council. Data trustees are accountable for managing, protecting, and ensuring the integrity and usefulness of institutional data and for upholding UW-Madison policies, UW System policies, state laws, and federal laws applicable to the institutional data.

The Data Trustee for the Facilities data domain is the Associate Vice Chancellor for Facilities Planning & Management.

Data Stewards

Data stewards, who are assigned by and accountable to Data Trustees, help define, implement, and enforce data management policies and procedures within their specific data domain. Institutional data stewards have delegated responsibility for all aspects of how data is acquired, used, stored, and protected throughout its entire lifecycle from acquisition through disposition.

The Data Steward(s) for the Facilities Domain are:

  • Facilities Operations: Paula Veltum (interim), Physical Plant
  • Space Management and Real Estate: Jesse Winters, Space Management Office
  • Transportation: Gabe Mendez, Transportation Services

Data Systems

Data Stewards identify and classify the systems where data from their data domain resides. The name and classification of the systems where Facilities data resides are:

System Classification Sub-Domain
AssetWorks related software Sensitive / Moderate Risk Facilities Operations
FM:Systems Internal / Low Risk Space Management and Real Estate
T2 Flex Sensitive / Moderate Risk Transportation

Data Classification Rationale

Data Classification policy requires that data be classified by Data Stewards according to its risk. Within the Facilities data domain, the classification rationale is:

Facilities Operations Sub-Domain

Classification Classification Rationale Example(s)
High Risk / Restricted Facilities Operations data are classified as High Risk if those data describe critical systems that a loss of availability could have a serious adverse effect on university operations. Energy management or Heating Plant operational information.
Moderate Risk / Sensitive Facilities Operations data are classified as Moderate Risk if those data contain personally identifiable information. Facilities Operations data containing HR data about employees.
Low Risk / Internal Facilities Operations data are classified as Low Risk if the data represent more routine operational work that poses negligible risk for operations, assets, or individuals. Cost and tasking data about work orders, projects, assets, services routes, results, property values, and related metadata.
Public Not applicable None

 

Space Management and Real Estate Sub-domain

Classification Classification Rationale Example(s)
High Risk / Restricted Not applicable None
Moderate Risk / Sensitive Not applicable None
Low Risk / Internal All Space Management and Real Estate data are classified as Low Risk.  Facility-, floor-, and space-level data including facility and room square footage, organizational assignments, space use, and function
Public Not Applicable None

 

Transportation Sub-Domain

Classification Classification Rationale Example(s)
High Risk / Restricted Not applicable None
Moderate Risk / Sensitive Transportation Services data are classified as Moderate Risk if those data contain personally identifiable information. Identifiable customer information
Low Risk / Internal Transportation Services data are classified as Low Risk if the data represent routine operational work that poses negligible risk for operations, assets, or individuals. Non-identifiable or aggregate customer, vehicle, permits, facility, citation, appeals data as well as visitor, permit and financial transaction data.
Public Not applicable None

 

Links to Domain Content