- DATA VIEW NAME
- RETENTION_STUDENT
- OVERVIEW
- This view contains information for each student enrolled at UW-Madison since the summer term of the1984-85 academic year (term 0856). All students found in any of the Retention views should also be listed in this view, except for the small number of students in the Awards views who received an award since the term 0856, but were not enrolled since 0856.
- LOAD FREQUENCY
- The student’s records for the three prior terms are replaced the 3rd of each month.
- DATA CUSTODIAN
-
- Office of the Registrar
Contact: Phil Hull
- Office of the Registrar
- AUTHORIZATION
- You must receive approval to access data from the data custodian. For information about how to get authorized for InfoAccess data views, connect to the InfoAccess Home Page
- SPECIAL
CONSIDERATIONS - None.
- QUESTIONS
- Contact: Division of Information Technology Help Desk
Phone: 264-HELP (4357) - LAST UPDATED
- 06/2001 New View Added
11/2002 Changed load frequency.
9/2003 Changed definitions of fields Citizen_Status, Ethnic_Group, Diversity, Minority, and Targeted_Minority.
3/2004
Added documentation for Citizen_Status with a value of 7. Also added a warning to the Special Considerations section.
06/2004- Targeted Minority was corrected to handle students with multiple Ethnic Codes. If more than one exists look at the Ethnicity_Primary=Y
- Residency-At-Entrance and Tuition_Residency_At_Entrance are were not showing the values expected. These should now be reported directly from the ISIS values and should match what is in the documentation.
- When deciding what career to use (for figuring residency, etc.) ignore the non-standard career if the student was also enrolled in another career their first term.
09/2005
- Discovered the population was not selecting correctly based upon a change made in June 2004. The code was updated so that the Register switch is only checked for terms 0996 and greater. Prior to 0996 all students on PS_Stdnt_Car_Term are pulled into this view. This is as good as it will get until the Registrar’s Office fixes the Registered flag.
- Code and documentation were updated to make sure Citizen_Status=7 are dealt with appropriately. Fields impacted were: Citizen_Status, Ethnic_Group, Diversity, Targeted_Minority, and Minority.
- In addition, when setting the Targeted_Minority flag it was decided it was not necessary to look for Ethniciy_Primary = Y but instead look for any row for the student with the Ethnic Code ACAMLAOV.
- Michigan English Placement score is now cleared correctly
02/2010 – Add new field Fall_Cohort_Year.
02/2012 – c4j Custodian Change
11/2014 – s8w Preferred name policy.
04/2020 – Remove fields:
Ethnic_Group
Diversity
Targeted_Minority
Minority12/2024 – Updated Legal sex values
- DATA FORMATS
- Primary Key Columns are identified with an asterisk(*)
- Alphanumeric Data
- VARCHAR2( N) (N) = maximum length. Field contains letters and/or numbers. Trailing blanks are eliminated.
Example: VARCHAR2 (5) could contain ‘ABC12’ or ‘ABC’ or ‘A’ - Numeric Data
- NUMBER (N) (N) = length. Field contains only numbers.
NUMBER (X,Y) = format for numbers with decimal positions.
X = total number of digits
Y = the number of digits after the decimal
Examples: NUMBER (6) represents 250012 NUMBER (6,2) represents 2500.12 - Date
- DATE – Date can be in various formats. Date functions available with your query tool can be used to format the date.
Examples: DATE (YYYYMMDD), DATE (YYDDD), DATE (DD-MM-YY)
| Column Name | Format | Description |
|---|---|---|
| ID | Varchar2 (11) | ISIS personal Identifier. The ID will never be changed throughout the individual’s relationship with the University. This is not the same as Campus_ID. Only 10 characters are in use. |
| Name | Varchar2 (50) | The student’s preferred name, starting in term 1142. Prior to the fall of 2014 it shows the primary/legal name. |
| First_Semester_Enrolled | Varchar2 (4) | The semester a student was first enrolled at UW-Madison. May or may not equal the CAREER_MATRICULATION_TERM. |
| Fall_Cohort_Year | Varchar2 (4) | The calendar year of the fall term when the student entered UW-Madison as a new freshman (Admit_Type=FYR)
Note: Undergraduates enrolled in a fall term who were new freshmen in the immediately prevoius summer term retain their new freshment status during the fall term. Note: Fall_Cohort_Year will contain a NULL value for undergraduates who entered UW-Madison — Examples of Fall_Cohort_Year: [NULL value] = student was never included in an official census as a new freshman in a fall term at anytimne since (and including) Fall 1985. |
| Age_At_Entrance | Number (3) | The student’s age as of their first term enrolled, rounded down to the nearest year. |
| Gender | Varchar2 (1) | The student’s sex. Values are: F=Female; M= Male; X = Another Legal Sex; U= Unknown. |
| Citizen_Status | Varchar2 (1) | The student’s citizenship status. Valid values are: 1 = Native 2 = Naturalized 3 = Alien Permanent 4 = Alien Temporary 5 = Alien 6 = Refugee 7 = Domestic, status pending U = Unknown |
| Home_Country | Varchar2 (30) | The student’s home country. |
| Home_State | Varchar2 (30) | The student’s state of residence. |
| Home_County | Varchar2 (30) | The student’s county of residence. |
| Home_City | Varchar2 (30) | The student’s hometown, city, or village. |
| Home_Zip_Code | Varchar2 (5) | The student’s home 5-digit zip code. |
| Academic_Advancement_Prog | Varchar2 (1) | Indicates if the student is in the Academic Advancement Program, a minority retention program administered by the College of Letters and Science. Values are: Y= program particpant; otherwise not populated. |
| Birth_Date | Date | The student’s date of birth. |
| Residency_At_Entrance | Varchar2 (1) | Indicates if the student is a Wisconsin resident in their first term. Values are: R = Student is a resident N = Student is not a resident U = FISC Wisconsin Resident |
| Tuition_Residency_At_Entrance | Varchar2 (1) | Code for the residency status of a student for tuition purposes in their first term. A tuition reciprocity agreement exists between Minnesota and Wisconsin. Some non-resident students from Minnesota pay fees comparable to the University of Minnesota, Twin Cities campus, based on a designated formula. Values are: N = non-Wisconsin resident R = Wisconsin resident S = Minnesota compact student U = FISC Wisconsin Resident |
| Prior_College | Varchar2 (11) | The college code of the most recent undergraduate college for a graduate and/or transfer student. Join to PREVIOUS_INSTITUTION_CODES data view for descriptions.
A Transfer student did not previously attend UW-Madison and is transferring in credit from another institution toward a degree. This information is useful for analysis of graduation rates for transfer students as students can be divided into groups by prior institution. |
| High_School_Code | Varchar2 (11) | The code for the high school from which the student graduated. Join to data view STDNT_HIGH_SCHOOL_CODES, for code description. |
| High_School_GPA | Number (6,3) | The cumulative GPA from the high school of graduation. |
| High_School_Percentile | Number (3) | The percentile rank based on high school GPA. |
| High_School_Grad_Date | Date | The date of high school graduation. |
| Hs_English_Units | Number (5,2) | The high school units of English completed. |
| Hs_For_Lang1_Units | Number (5,2) | The high school foreign language units completed. |
| Hs_For_Lang2_Units | Number (5,2) | The high school second foreign language units completed. |
| Hs_For_Lang3_Units | Number (5,2) | The high school third foreign language units completed. |
| Hs_Algebra_Units | Number (5,2) | The high school algebra units completed. |
| Hs_Geometry_Units | Number (5,2) | The high school geometry units completed. |
| Hs_Other_Math_Units | Number (5,2) | The high school math units other than algebra and geometry completed. |
| Hs_Biology_Units | Number (5,2) | The high school biology units completed. |
| Hs_Chemistry_Units | Number (5,2) | The high school chemistry units completed. |
| Hs_Physics_Units | Number (5,2) | The high school physics units completed. |
| Hs_Other_Science_Units | Number (5,2) | The high school science units other than biology, chemistry, and physics completed. |
| Hs_Other_Acad_Units | Number (5,2) | The high school academic units completed not included in the units above. |
| Hs_Total_Acad_Units | Number (5,2) | The high school academic units completed. |
| Hs_Total_Nonacad_Units | Number (5,2) | The high school non-academic units completed. |
| Hs_Total_Units | Number (5,2) | The total number of high school units completed. |
| Act_English | Number (6,2) | Test score for ENGLISH component of ACT test. For trend analyses spanning several years users should visit the ACT website (http://www.act.org) to obtain information on how and when scoring systems have been changed. |
| Act_Math | Number (6,2) | Test score for MATH component of ACT test. |
| Act_Reading | Number (6,2) | Test score for READING component of ACT test. |
| Act_Science_Reasoning | Number (6,2) | Test score for SCIENCE REASONING component of ACT test. |
| Act_Social_Science | Number (6,2) | Test score for SOCIAL SCIENCE component of ACT test. |
| Act_Natural_Science | Number (6,2) | Test score for NATURAL SCIENCE component of ACT test. |
| Act_Composite | Number (6,2) | Composite ACT test score. |
| Act_Date | Date | The date the student took the ACT test. |
| Sat_Verbal | Number (6,2) | Test score for the VERBAL component of SAT test. |
| Sat_Math | Number (6,2) | Test score for the MATH component of SAT test. |
| Sat_Date | Date | The date the student took the SAT test. |
| Sat_French | Number (6,2) | Test score for the FRENCH component of SAT test. |
| Sat_German | Number (6,2) | Test score for the GERMAN component of SAT test. |
| Sat_Spanish | Number (6,2) | Test score for the SPANISH component of SAT test. |
| UW_Math_Alpha | Number (6,2) | The score for the UW-Madison Alpha Math placement test. Prior to ISIS the UW-Madison math placement tests are called alpha, beta, gamma, and trix. Since ISIS, the tests are called elementary algebra, intermediate algebra, college algebra and trig tests. The scoring rubric for two sets of tests is roughly comparable. |
| UW_Math_Alpha_Date | Date | The date the student took the Alpha test. |
| UW_Math_Beta | Number (6,2) | The score on the UW-Madison Beta Math placement test. |
| UW_Math_Beta_Date | Date | The date the student took the Beta test |
| UW_Math_Gamma | Number (6,2) | The score on the UW-Madison Gamma Math placement test. |
| Uw_Math_Gamma_Date | Date | The date the student took the Gamma test. |
| UW_Math_Trix | Number (6,2) | The score on the UW-Madison Trix Math placement test. |
| Uw_Math_Trix_Date | Date | The date the student took the Trix test. |
| UW_Math_Elem_Alg | Number (6,2) | The score on the UW-Madison Elementary Algebra placement test. |
| UW_Math_Elem_Alg_Date | Date | The date the student took the Elementary Algebra test. |
| UW_Math_Int_Alg | Number (6,2) | The score on the UW-Madison Intermediate Algebra placement test. |
| UW_Math_Int_Alg_Date | Date | The date the student took the Intermediate Algebra test. |
| UW_Math_Col_Alg | Number (6,2) | The score on the UW-Madison College Algebra placement test. |
| UW_Math_Col_Alg_Date | Date | The date the student took the College Algebra test. |
| UW_Math_Trig | Number (6,2) | The score on the UW-Madison Trig placement test. |
| UW_Math_Trig_Date | Date | The date the student took the Trig test. |
| UW_English | Number (6,2) | The score on the UW-Madison English placement test. |
| UW_English_Date | Date | The date the student took the English placement test. |
| UW_English_Recog | Number (6,2) | The score on the UW-Madison English Recognition Placement test. |
| UW_English_Recog_Date | Date | The date the student took the UW-Madison test of English Recognition. |
| Wisc_English | Number (6,2) | The score on the Wisconsin English written test. |
| Wisc_English_Date | Date | The date the student took the Wisconsin English written test. |
| Mich_English | Number (6,2) | The score on the Michigan English written test. |
| Mich_English_Date | Date | The date the student took the Michigan English written test. |
| Toefl | Number (6,2) | The score on the Test of English as a Foreign Language. |
| Toefl_Date | Date | The date the student took Test of English as a Foreign Language. |
| Incomplete_Record_Ind | Varchar2 (1) | Indicates if the student has an incomplete electronic record. Affects only students enrolled prior to 1978. Values are: Y= Yes, incomplete record, otherwise not populated. |
| Extract_Date_Time | Date | The date and time these data were extracted from the source system. |