- DATA VIEW NAME
- HOUS_CANCELLATION
- OVERVIEW
- The view details cancellation of application/contract information for the residence halls.
- LOAD FREQUENCY
- Data is refreshed nightly.
- DATA CUSTODIAN
- University Housing
Contact: Brian Ward - AUTHORIZATION
- You must receive approval to access data from the data custodian. For information about how to get authorized for InfoAccess data views, connect to the InfoAccess Home Page
- SPECIAL CONSIDERATIONS
- Selection of a term and a cancellation status of ‘approved’ is critical to gather actual cancellation data for a specific period.
- QUESTIONS
- Contact: Division of Information Technology Help Desk
Phone: 264-HELP (4357) - LAST UPDATED
- 05/2020 – New view created
- DATA FORMATS
- Primary Key Columns are identified with an asterisk(*)
- Alphanumeric Data
- VARCHAR2(N) (N) = maximum length. Field contains letters and/or numbers. Trailing blanks are eliminated.
Example: VARCHAR2 (5) could contain ‘ABC12’ or ‘ABC’ or ‘A’ - Numeric Data
- NUMBER (N) (N) = length. Field contains only numbers.
NUMBER (X, Y) = format for numbers with decimal positions.
X = total number of digits Y = the number of digits after the decimal
Examples: NUMBER (6) represents 250012 NUMBER (6,2) represents 2500.12 - Date
- DATE – Date can be in various formats. Date functions available with your query tool can be used to format the date.
Examples: DATE (YYYYMMDD), DATE (YYDDD), DATE (DD-MM-YY)
| Column Name | Format | Description |
| *Entry_Application_ID | Number | Housing system identifier assigned to each unique application. |
| Entry_ID | Number | Housing system identifier assigned to each unique individual in the system. |
| Campus_ID | Varchar2(11) | ID number assigned to SIS to be used by student. |
| Emplid | Varchar2(11) | SIS personal identifier. The ID can never be changed throughout the individual’s relationship with the University. |
| First_Name | Varchar2(40) | Applicant’s or resident’s legal first name. |
| Last_Name | Varchar2(40) | Applicant’s or resident’s legal last name. |
| Preferred_Name | Varchar2(40) | Applicant’s or resident’s preferred first name. |
| Term_Description | Varchar2(40) | Housing system code defining application period. Term description is equivalent to term in housing system. Values include: · Academic Year 20XX-XX · Spring 20XX · Summer 20XX · Winter Break 20XX-XX |
| EOS_Cancellation | Varchar2(100) | Y/N indicator if cancellation is for the end of the fall term. |
| Requested_Checkout_Date | Date | Resident entered date by which they want to move out of the residence halls. Not populated for all cancellation records. |
| Cancellation_Request_Reason | Varchar2(200) | Resident selected reason requesting cancellation of housing contract. Not populated for all cancellation records. |
| Cancellation_Reason | Varchar2(200) | Staff entered reason for an approved cancellation of housing contract. (NF) indicates whether there is a forfeiture of advance payment. |
| Cancellation_Status | Varchar2(100) | Status of cancellation either waiting on or action taken by housing staff. Values include: · Approved · Denied · Pending |
| Approved_Date | Date | Staff entered date of final approval for cancellation of a housing contract. |
| Extract_Date_Time | Date | The date and time these data were extracted. Format: YYYYMMDD HH24:MI:SS |