Institutional Data

Institutional data is any information, regardless of medium, generated, collected, stored, maintained, transmitted, enhanced, or recorded by or for the university to conduct university business. Institutional data is owned by the university and considered a shared university resource. Read full definition in the Institutional Data Policy. It does not include data generated by research, or data owned or generated by a party outside the university when used in research, conducted at the university, under the auspices of the university, or with university resources.

Examples of institutional data include:

Student records
Employee data
Financial and budgeting information
Teaching and learning data
Facilities and sustainability data

Major Institutional Data systems are in the table below:

Data Domain	Data Trustee /Council Representative	Data Steward	Data Classification	Major Data Systems
Academic Planning	Allison La Tarte, Vice Provost for Data, Academic Planning, & Institutional Research	Academic Planning: Michelle Young	Academic Planning Data Classification	Lumen
Facilities	Cindy Torstveit, Associate Vice Chancellor for Facilities Planning & Management Council delegate: Margaret Tennessen	Facilities Operations: James Bogan	Facilities Operations Data Classification	AssetWorks
		Space Management and Real Estate: Jesse Winters	Space Data Classification	Campus Space Information (FM:Systems)
		Transportation: Gabe Mendez	Transportation Data Classification	T2 Flex
Enrollment Management	Scott Owczarek, Interim Vice Provost for Enrollment Management Council delegate: Kim Channpraseut	Admissions: David Leszczynski	Admissions Data Classification	SIS (admissions)
		Financial Aid: John Dreger	Financial Aid Data Classification	SIS (financial aide)
		Student record: Andrew Hahn	Student Record Data Classification	PersonAPI SIS DARS Canvas OneBadger/Salesforce
Finance	David Murphy, Associate Vice Chancellor for Finance Council delegate: David Homna Council delegate: Natalie Feggestad	Finance: Lea Erickson	Finance Data Classification	Workday
Finance		Budget: Simi Ragha	Budget Data Classification	PlanUW (PBCS)
Health Information*		See HIPAA Compliance program for protected health information generated by units within the UW–Madison Heath Care Component.
Human Resources	Patrick Sheehan, Associate Vice Chancellor for Human Resources Council delegate: Catharine DeRubeis	Employee Record: Catharine DeRubeis	Employee Record Data Classification	Workday PersonAPI
Information Technology	Didier Contis, Chief Information Officer Council delegate: Jeff Savoy	Cybersecurity: Jeff Savoy	Cybersecurity Data Classification	Cybersecurity Tools
Library	Erla P. Heyns, Dean and Vice Provost for Libraries Council delegate: Steve Meyer	Library: Steve Meyer	Library Data Classification	Alma ILLiad Minds@UW
Research Administration	Associate Vice Chancellor for Research Administration Council delegate: Mark Sweet	Research Administration: Mike Geier	Research Administration Data Classification	RAMP
Research Compliance	Nadine Connor, Associate Vice Chancellor for Research Policy and Compliance Council delegate: Lynn Haynes	Research Compliance: Heather McFadden	Research Compliance Data Classification	Arrow
Research Data*		See Office of the Vice Chancellor for Research research policies
Teaching and Learning	John Zumbrunnen, Senior Vice Provost for Academic Affairs and Vice Provost for Teaching & Learning Council Delegate: Nick Curtis	Advising: Jeff Shokler	Advising Data Classification	Advising Gateway Advisor Notes System (ANS) Starfish
		Assessment: Mary Thompson	Assessment Data Classification	Heliocampus (AEFIS) Honorlock
		Career Services: Jeff Shokler	Career Services Data Classification	Handshake Big Interview
		Teaching and Learning: Dan Voeks	Teaching and Learning Data Classification	Canvas Unizin Data Platform Heliocampus (AEFIS) Kaltura Engage Honorlock Zoom Tophat Turnitin Piazza
University of Wisconsin Madison - Enterprise	UW Madison Data Governance Council	Contact Director of Data Governance: Lisa Johnston		Badger Analytics InfoAccess Person Hub Salesforce CRM Special Authorization Wiscard
*These data types are governed outside the institutional data governance program. Please consult the affiliated program responsible for this data.